Consultation Guidelines

Need for Consultation

Colleges and departments are free to discuss and seek input from other colleges and departments during curricular development. When developing new courses, revising established courses, dropping established courses, or if a course being dropped/added to a curriculum is outside of the program’s college, the initiating department or program should seek official consultation as widely as possible with other Colleges, departments, or programs when they meet any one or more of the following criteria:

  1. Duplication or significant overlap may occur.  In an effort to avoid duplication or significant overlap of course content between departments, a keyword search of the course catalog is available at to search for already existing courses that may have similarities in content to the proposed course. Duplication of courses on the same subject at the same level by different departments or programs should be avoided. Exceptions to this guideline will require special justification.
  1. The new course being proposed is intended to serve as a required course or qualified elective in the curricula of those departments.
  2. The course to be revised (especially, revisions in content, credit/contact hours, or pre/co-requisites) has been serving as a required course or qualified elective in the curricula of those departments.
  3. The course to be dropped has been serving as a required course or a qualified elective in the curricula of those departments.
  4. The pre-requisite for a course would significantly impact enrollments in another department.

Requesting a Consult

If consultation is needed, please send an email to the Associate Deans requesting a consult to determine if or how the proposed course action will affect the curricula and/or course offerings within that department/College. The email should provide a date by which a response is needed. Departmental consultations within a college are assumed to have been completed when the course action bears the signature of the College’s Course and Curricula Committee and Associate Dean. Please contact Registration and Records if assistance is needed in determining the curricula in which your course serves as a required course or qualified elective.

Response to Request for Consult

An Associate Dean or their designee has 3 weeks to acknowledge and/or fully respond to a request for consult. If the consulted College does not acknowledge the request within 2 weeks, the initiating College should attempt to contact the Associate Dean by phone. If no acknowledgment or response is received after the 2nd attempt and by the end of the 3rd week, the action may move forward for consideration by the UCCC. Please contact the Office of Undergraduate Courses and Curricula if a response to the request for consult has not been received after the 2nd attempt. The response(s) received should be attached to the course action. If no response is received, please document the attempts to contact and attach to the course action.